Enrollment Information

Online Enrollment Kicks Off!

USD 257 has moved to an “online enrollment” format starting July 22nd. Parents will be able to enroll students based on their time frame rather than the schools. USD 257 is looking to save paper and time all the while giving parents more convenience. The online enrollment platform is called Locus and is the product of the Baldwin, Kansas-based company called Reflective Group.

All students will use the online enrollment process, Pre-K – 12.

*Pre-K will not enroll online until eligibility criteria has been confirmed. Preschool enrollment and Kindergarten screening for students who did not screen in April will be August 3rd (10am-6pm and August 4th (8am – 4pm) at McKinley Elementary School.

For those parents that do not have access to technology the USD 257 District Office will have several computers available and staff to help complete the enrollment process.

Support is available between the hours of 8 am—9 pm by dialing (785)-594-1110

Help documents can be found here.

EVERYONE must “CREATE A NEW ACCOUNT” when you start the process. Everyone is going to be a first-time user and they do not have an account. 

Applicants who live outside district boundaries must call the Central Office once you have created an account so we can quickly approve your transfer.  This includes former/current students. Please call (620) 365-4700 once you have created an account. 

If you have questions contact the District Office at (620) 365-4700.

Remember that EVERYONE must “CREATE A NEW ACCOUNT” even if you have enrolled or used Powerschool. This is a new and separate process. 

Windsor Pre-K accounts will be reviewed after submission and parents will be notified of application status. 

Click below to get started. 

https://usd257.locusapp.io/login/

Asbestos letter

Acceptable Use Agreement / Media Permission Form

Privacy Rights for Enrollment

Professional qualifications inquiry

Pre-School Enrollment Form (.Pdf)

Transportation (Ride the Bus form)

Residence

No restrictions. 

Age Requirements

The requirement for a child's first enrollment in a Kansas school is governed by state law and the school district cannot exercise any deviations from the law. In essence the law provides:

A child must be 5 years of age on or before August 31 of the current year to enter kindergarten.

A child must be 6 years of age on or before August 31 of the current year to enter the first grade.

A certified copy of a child's birth certificate must be presented to the school upon first entrance to school.

Entrance Requirements

All students entering Kansas schools must follow Kansas laws for immunizations and inoculations (PDF).

The Immunization Action Coalition provides a document listing all vaccines recommended for students in grades 6 through 12 at the following link: http://www.immunize.org/catg.d/p4020.pdf

Physical examinations are required for all pupils admitted to early childhood programs and kindergarten. View the Health Assessment form (PDF)

Physical examinations are required for all pupils Grade 6-12 who are participating in sports. Visit the Kansas State High School Activities Association website for the form

Administering of medication requires a new physician order each school year. Visit our Health Information page for details.

Eligibility Requirements

Whenever a child is enrolled in an Iola district school for the first time, the parent/guardian is required to provide proof of the child's identity. "Proof of Identity" is defined differently for different grade levels.

A child enrolling in kindergarten or first grade:

A certified copy of the birth certificate of the child, or

As an alternative for the child in the custody of the Secretary of Social and Rehabilitation Services, a certified copy of the court order placing the child in the custody of the secretary.

In the absence of a certified copy of birth certificate for the child in kindergarten or first grade, any document which reasonably tends to establish the age of the child will be accepted as temporary proof of identity.

A student enrolling in Grades 2-12:

A certified copy of birth certificate of child, or

A certified transcript of school records, or

Actual school records from sending school, or

A hospital birth certificate.

NOTE: If proof of identity is not presented to the school district within 30 days after enrollment, written notice will be given immediately to a law enforcement agency having jurisdiction within the home county of the school. Upon receipt of the written notice, the law enforcement agency shall conduct an investigation to determine the identity of the child.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age certain rights with respect to the student's education records.